The undersigned parties are committed to the goal of a safe and sustainable Bangladeshi ReadyMade Garment ("RMG") industry in which no worker needs to fear fires, building collapses, or
other accidents that could be prevented with reasonable health and safety measures.
The signatories to this Agreement agree to establish a fire and building safety program in
Bangladesh for a period of five years.
The programme will build on the National Action Plan on Fire Safety (NAP), which expressly
welcomes the development and implementation by any stakeholder of any other activities that
would constitute a meaningful contribution to improving fire safety in Bangladesh. The
signatories commit to align this programme and its activities with the NAP and to ensure a close
collaboration, including for example by establishing common programme, liaison and advisory
structures.
through the Bangladesh office as well as through international programmes, to ensure that both
the National Action Plan, and the programme foreseen by the signatories of this Agreement, get
implemented.
The signatories shall develop and agree an Implementation Plan within 45 days of signing this
Agreement. The nongovernmental organisations which are signatories to the Joint Memorandum
of Understanding on Fire and Building Safety (dated March 15, 2012), having stated their
intention to support the implementation of this programme, shall, at their own election, be signed
witnesses to this Agreement.
This Agreement commits the signatories to finance and implement a programme that will take
cognizance of the Practical Activities described in the NAP involving, at minimum, the following
elements:
SCOPE: The agreement covers all suppliers producing products for the signatory companies.
The signatories shall designate these suppliers as falling into the following categories, according
to which they shall require these supplier to accept inspections and implement remediation
measures in their factories according to the following breakdown:
1. Safety inspections, remediation and fire safety training at facilities representing, in the
aggregate, not less than 30%, approximately, of each signatory company’s annual
production in Bangladesh by volume (“Tier 1 factories”).
2. Inspection and remediation at any remaining major or long-term suppliers to each
company (“Tier 2 factories”). Together, Tier 1 and Tier 2 factories shall represent not less
than 65%, approximately, of each signatory company’s production in Bangladesh by
volume.
3. Limited initial inspections to identify high risks at facilities with occasional orders, onetime orders or those for which a company’s orders represent less than 10% of the MAY 13, 2013
factory’s production in Bangladesh by volume (“Tier 3 factories”). Nothing in this
paragraph shall be deemed to alleviate the obligation of each signatory company to
ensure that those factories it designates as Tier 3 represent, in the aggregate, no more than
35%, approximately, of its production in Bangladesh by volume. Facilities determined, as
a result of initial inspection, to be high risk shall be subject to the same treatment as if
they were Tier 2 factories.
GOVERNANCE:
4. The signatories shall appoint a Steering Committee (SC) with equal representation
chosen by the trade union signatories and company signatories (maximum 3 seats each)
and a representative from and chosen by the International Labour Organization (ILO) as a
neutral chair. The SC shall have responsibility for the selection, contracting,
compensation and review of the performance of a Safety Inspector and a Training
Coordinator; oversight and approval of the programme budget; oversight of financial
reporting and hiring of auditors; and such other management duties as may be required.
The SC will strive to reach decision by consensus, but, in the absence of consensus,
decisions will be made by majority vote. In order to develop the activity of the SC, a
Governance regulation will be developed.
5. Dispute resolution. Any dispute between the parties to, and arising under, the terms of
this Agreement shall first be presented to and decided by the SC, which shall decide the
dispute by majority vote of the SC within a maximum of 21 days of a petition being filed by
one of the parties. Upon request of either party, the decision of the SC may be appealed to
a final and binding arbitration process. Any arbitration award shall be enforceable in a
court of law of the domicile of the signatory against whom enforcement is sought and
shall be subject to The Convention on the Recognition and Enforcement of Foreign
Arbitral Awards (The New York Convention), where applicable. The process for binding
arbitration, including, but not limited to, the allocation of costs relating to any arbitration
and the process for selection of the Arbitrator, shall be governed by the UNCITRAL
Model Law on International Commercial Arbitration 1985 (with amendments as adopted
in 2006).
6. The signatories shall appoint an Advisory Board involving brands and retailers, suppliers,
government institutions, trade unions, and NGOs. . The advisory board will ensure all
stakeholders, local and international, can engage in constructive dialogue with each other
and provide feedback and input to the SC, thereby enhancing quality, efficiency,
credibility and synergy. The SC will consult the parties to the NAP to determine the
feasibility of a shared advisory structure.
7. Administration and management of the programme will be developed by the SC in
consultation with the 'High-Level Tripartite Committee' established to implement and
oversee the National Action Plan on Fire Safety, as well as with the Ministry of Labour
and Employment of Bangladesh (MoLE), the ILO and the Deutsche Gesellschaft für
Internationale Zusammenarbeit GmbH (GIZ), to maximize synergy at operational level;
and the SC may make use of the offices of GIZ for administrative coordination and
support.
CREDIBLE INSPECTIONS:
8. A qualified Safety Inspector, with fire and building safety expertise and impeccable
credentials, and who is independent of and not concurrently employed by companies,
trade unions or factories, shall be appointed by the SC. Providing the Chief Inspector acts
in a manner consistent with his or her mandate under the provisions of this Agreement,
and unless there is clear evidence of malfeasance or incompetence on his or her part, the
SC shall not restrict or otherwise interfere with the Chief Inspector’s performance of the
duties set forth in the Agreement as he or she sees fit, including the scheduling of
inspections and the publishing of reports.
9. Thorough and credible safety inspections of Tier 1, 2 and 3 factories shall be carried out
by skilled personnel selected by and acting under the direction of the Safety Inspector,
based on internationally recognized workplace safety standards and/or national standards
(once the review foreseen under the NAP is completed in June 2013). The Safety
Inspector shall make all reasonable efforts to ensure that an initial inspection of each
factory covered by this Agreement shall be carried out within the first two years of the
term of this Agreement. The Safety Inspector will be available to provide input into the
NAP legislative review and to support capacity building work regarding inspections by
the MoLE foreseen under the NAP.
10. Where a signatory company’s inspection programme, in the opinion of the Safety
Inspector, meets or exceeds the standards of thorough and credible inspections, as defined
by the Safety Inspector, it will be considered an integral part of the programme activities
set forth in this Agreement. Signatory companies wishing to have their inspection
programme so considered shall provide the Safety Inspector full access to the findings of
their inspections and he or she will integrate these into reporting and remediation
activities. Notwithstanding this provision, all factories within the scope of this Agreement
shall still be subject to all the provisions of this Agreement, including but not limited to a
least one safety inspection carried out by personnel acting under the direction of the
Safety Inspector.
11. Written Inspection Reports of all factories inspected under the programme shall be
prepared by the Safety Inspector within two (2) weeks of the date of inspection and
shared upon completion with factory management, the factory’s health and safety
committee, worker representatives (where one or more unions are present), signatory
companies and the SC. Where, in the opinion of the Safety Inspector, there is not a
functioning health and safety committee at the factory, the report will be shared with the
unions which are the signatories to this Agreement. Within a timeline agreed by the SC,
but no greater than six weeks, the Safety Inspector shall disclose the Inspection Report to
the public, accompanied by the factory’s remediation plan, if any. In the event that, in
the opinion of the Safety Inspector, the inspection identifies a severe and imminent
danger to worker safety, he or she shall immediately inform factory management, the
factory’s health and safety committee, worker representatives (where one or more unions
are present), the Steering Committee and unions which are signatories to this Agreement,
and direct a remediation plan.
REMEDIATION:
12. Where corrective actions are identified by the Safety Inspector as necessary to bring a
factory into compliance with building, fire and electrical safety standards, the signatory
company or companies that have designated that factory as a Tier 1, 2, or 3 supplier, shall
require that factory to implement these corrective actions, according to a schedule that is
mandatory and time-bound, with sufficient time allotted for all major renovations.
13. Signatory companies shall require their supplier factories that are inspected under the
Program to maintain workers’ employment relationship and regular income during any
period that a factory (or portion of a factory) is closed for renovations necessary to
complete such Corrective Actions for a period of no longer than six months. . Failure to
do so may trigger a notice, warning and ultimately termination of the business
relationship as described in paragraph 21.
14. Signatory companies shall make reasonable efforts to ensure that any workers whose
employment is terminated as a result of any loss of orders at a factory are offered
employment with safe suppliers, if necessary by actively working with other suppliers to
provide hiring preferences to these workers.
15. Signatory companies shall require their supplier factories to respect the right of a worker
to refuse work that he or she has reasonable justification to believe is unsafe, without
suffering discrimination or loss of pay, including the right to refuse to enter or to remain
inside a building that he or she has reasonable justification to believe is unsafe for
occupation.
TRAINING:
16. The Training Coordinator appointed by the SC shall establish an extensive fire and building
safety training program. The training program shall be delivered by a selected skilled
personnel by the Training Coordinator at Tier 1 facilities for workers, managers and
security staff to be delivered with involvement of trade unions and specialized local
experts. These training programmes shall cover basic safety procedures and precautions,
as well as enable workers to voice concerns and actively participate in activities to ensure
their own safety. Signatory companies shall require their suppliers to provide access to
their factories to training teams designated by the Training Coordinator that include
safety training experts as well as qualified union representatives to provide safety training
to workers and management on a regular basis.
17. Health and Safety Committees shall be required by the signatory companies in all
Bangladesh factories that supply them, which shall function in accordance with
Bangladeshi law, and be comprised of workers and managers from the applicable factory.
Worker members shall comprise no less than 50% of the committee and shall be chosen
by the factory’s trade union, if present, and by democratic election among the workers
where there is no trade union present.
COMPLAINTS PROCESS:
18. The Safety Inspector shall establish a worker complaint process and mechanism that
ensures that workers from factories supplying signatory companies can raise in a timely
fashion concerns about health and safety risks, safely and confidentially, with the Safety
Inspector. This should be aligned with the Hotline to be established under the NAP.
TRANSPARENCY AND REPORTING:
19. The SC shall make publicly available and regularly update information on key aspects of
the programme, including:
a. a single aggregated list of all suppliers in Bangladesh (including sub-contractors)
used by the signatory companies, based on data which shall be provided to the SC
and regularly updated by each of the signatory companies, and which shall
indicate which factories on this list have been designated by that company as Tier
1 factories and which have been designated by that company as Tier 2 factories,
however volume data and information linking specific companies to specific
factories will be kept confidential,
b. Written Inspection Reports, which shall be developed by the Safety Inspector for
all factories inspected under this programme, shall be disclosed to interested
parties and the public as set forth in paragraph 11 of this Agreement.
Public statements by the Safety Inspector identifying any factory that is not acting
expeditiously to implement remedial recommendations.
c. Quarterly Aggregate Reports that summarize both aggregated industry
compliance data as well as a detailed review of findings, remedial
recommendations, and progress on remediation to date for all factories at which
inspections have been completed.
20. The signatories to this Agreement shall work together with other organizations such as ILO
and the High-Level Tripartite Committee and the Bangladeshi Government to encourage
the establishment of a protocol seeking to ensure that suppliers which participate fully in
the inspection and remediation activities of this Agreement shall not be penalised as a
result of the transparency provisions of this Agreement. The objectives of the protocol
are to (i) support and motivate the employer to take remediation efforts in the interest of
the workforce and the sector and (ii) expedite prompt legal action where the supplier
refuses to undertake the remedial action required to become compliant with national law.
SUPPLIER INCENTIVES:
21. Each signatory company shall require that its suppliers in Bangladesh participate fully in
the inspection, remediation, health and safety and, where applicable, training activities, as
described in the Agreement. If a supplier fails to do so, the signatory will promptly
implement a notice and warning process leading to termination of the business
relationship if these efforts do not succeed.
22. In order to induce Tier 1 and Tier 2 factories to comply with upgrade and remediation
requirements of the program, participating brands and retailers will negotiate commercial terms
with their suppliers which ensure that it is financially feasible for the factories to maintain safe
workplaces and comply with upgrade and remediation requirements instituted by the Safety
Inspector. Each signatory company may, at its option, use alternative means to ensure factories
have the financial capacity to comply with remediation requirements, including but not limited to
joint investments, providing loans, accessing donor or government support, through offering
business incentives or through paying for renovations directly.
23. Signatory companies to this agreement are committed to maintaining long-term sourcing
relationships with Bangladesh, as is demonstrated by their commitment to this five-year
programme. Signatory companies shall continue business at order volumes comparable to or
greater than those that existed in the year preceding the inception of this Agreement with Tier 1
and Tier 2 factories at least through the first two years of the term of this Agreement, provided
that (a) such business is commercially viable for each company and (b) the factory continues to
substantially meet the company’s terms and comply with the company’s requirements of its
supplier factories under this agreement.
FINANCIAL SUPPORT:
24. In addition to their obligations pursuant to this Agreement, signatory companies shall
also assume responsibility for funding the activities of the SC, Safety Inspector and
Training Coordinator as set forth in this Agreement, with each company contributing its
equitable share of the funding in accordance with a formula to be established in the
Implementation Plan. The SC shall be empowered to seek contributions from
governmental and other donors to contribute to costs. Each signatory company shall
contribute funding for these activities in proportion to the annual volume of each
company’s garment production in Bangladesh relative to the respective annual volumes
of garment production of the other signatory companies, subject to a maximum
contribution of $500,000 per year for each year of the term of this Agreement. A sliding
scale of minimum contributions based on factors such as revenues and annual volume in
Bangladesh will be defined in the Implementation Plan with annual revisions, while
ensuring sufficient funding for the adequate implementation of the Accord and the Plan.
25. The SC shall ensure that there are credible, robust, and transparent procedures for the
accounting and oversight of all contributed funds.
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